pdfaPilot Server 5

Description

Working as a Plug-in inside Adobe Acrobat or as a fast standalone application, pdfaPilot Server 5 offers the most extensive PDF/A support on the market in an intuitive package.

Open a PDF file and in the lower part of the dialog you see general file information and the PDF/A status.

If you want to find out if your file already is compliant to the PDF/A standard just click on “Check for PDF/A”. If the file contains properties which are not allowed in PDF/A, they are listed.

You will find a detailed overview of possible problems, their causes and ways to avoid as well as fix them in the “callas pdfEngine Reference”. Most problems can simply be solved by clicking the “Convert to PDF/A” button in pdfaPilot.

Preferences

The Preferences dialog offers options to define the amount of details for objects in the result view, how problems should be highlighted when creating a report and also offers an editor to create and modify Output Intents.

General

Here you can limit the number of hits per page and document and define the amount of details which should be shown in the result dialog.

Output Intents

Here you can create and modify Output Intents, export or capture ICC profiles.

Highlighting

Here you can define the highlighting colors and style which should be used for showing objects in the PDF document or for the transparent masks in the PDF with masks report.

PDF/A in one click

Here you can choose the requested PDF/A-standard and define some more settings for details regarding the conversion with “PDF/A in one click”. It is also possible to deactivate the additional steps to be performed, if the regular conversion to PDF/A fails.

The Switchboard

Besides the automatic corrections pdfaPilot applies when converting a file to PDF/A, it offers a lot of actions for additional manipulation of a file, (like optimizing it for publishing on the internet or creating slide presentations). These actions are accessible via the Switchboard.

The Switchboard has a very simple and clear user interface that will make it easy for you to start working in no time. In the main view you will find the different groups of actions offered, and each group contains several single actions.

Some of the Actions available include

• Actions for converting your file to PDF/A and PDF/X and other helpful features
• Actions to embed and extract files
• Actions for working with XMP Metadata
• Actions for creating different reports for your files
• Actions for changing your document properties
• Actions for changing the page layout

In the “Arrange” section you will find the “Booklet” action which allows you to create a booklet of a file with multiple pages. You can define if cutting marks should be added to each resulting page automatically as well as the sheet size and the horizontal and vertical offset.

In the “PDF/A” section you will find the “Replace font” action which offers the possibility to replace any font contained in the current PDF with a different font available on the system.

There are even Actions for contacting callas or other users.

In the Workspace, you can collect your favorite or often used actions. To add/remove an action from the workspace, click on the “chainwheel” sign in the lower left corner of the action window and select/deselect the option for inclusion in the workspace. You can also right-click on an action inside the workspace to remove it.

In the section “Metadata” you will find a button “Browse Metadata” that opens up another dialog that gives you a complete overview of all the metadata contained in the current document.

The Metadata Explorer does not only display the document’s XMP Metadata but also Metadata belonging to the different page objects. It lists all objects including a small preview and their position on the page. The Metadata can be exported as configurable XML report as well.

In the section “Explore” you will find a button “Browse Layer” that opens up another dialog that gives you a complete overview of all layers contained in the current document.

The Visualizer

The Visualizer lets you inspect a page in regard to relevant printing aspects, such as ink coverage, color spaces or page object types.

“Fixups” offers manipulation of PDF files in many ways. When running a profile you can decide whether you only want to analyze your file or if you also want to perform fixes contained in the profile.

pdfaPilot provides two more tools, giving you insight into the internal structure of PDF files. This usually is not needed for common use, but might be helpful if you encounter a damaged file or if you simply are interested in learning more about the internal structure. With the “Explore PDF” tool you can have a look into the data structure of a PDF file, exposing the several commands and details that are forming the page objects.

Users can not only save non-compliant PDF files as valid PDF/A documents with the touch of a button but they can also convert Microsoft Office and OpenOffice documents directly to PDF/A. For businesses, government agencies, archives & libraries that store and maintain documents, callas pdfaPilot is the professional desktop tool to validate and/or create PDF/A-files.

callas pdaPilot Server runs with its full hot folder interface and has command-line support on Windows and Mac. A command-line only version is available on Linux, Solaris and AIX.